Data Privacy & Security Agreement
The 1EdTech Data Privacy and Security Agreement (DPSA) Template is a universal framework that institutions and edtech suppliers can use to prioritize data privacy and security while streamlining procurement.
It brings together key elements from Data Sharing Agreements (DSAs) and Data Privacy Agreements (DPAs) commonly used in K-12 today. The result is a practical tool that promotes interoperability, protects student data, and speeds up and simplifies contract and purchasing decisions.
Download the Template
Built by K-12, state, and edtech privacy experts, the DPSA Template helps you move faster on contracts, RFIs, and RFPs.
To be clear, this isn’t a substitute for your lawyer (we wouldn’t dare). It’s simply a head start that saves time for everyone.
Key Benefits for Institutions and Suppliers
Sample RFP Statement
Request for Proposal (RFP) Requirement for the 1EdTech Data Privacy and Security Agreement Template
We require all respondents to this RFP to have completed the 1EdTech Data Privacy and Security Agreement Template in collaboration with our organization. This template is designed to be used as a universal template to document the data requirements for data sharing, privacy, and security. Respondents must provide detailed insights into their data privacy and security practices with any associated documents needed. This requirement aligns with our commitment to protect student data while creating safe and secure learning environments.
Download the template and instructions for using it with your customers or technology provider partners.
DPSA Template FAQ
The 1EdTech Data Privacy and Security Agreement (DPSA) Template is a universal document that institutions and supplier members can use to simplify and expedite RFI, RFP, contracting, purchasing, and implementation processes. It makes data sharing secure and procurement processes more efficient and expedient.
The template originated from a collaborative effort among K-12 districts, state agencies, higher education institutions, and edtech suppliers. It incorporates data privacy and security expertise and input from 1EdTech members participating in the DPSA Template Task Force.
Anyone can use the template with their suppliers or institutional partners. Please complete the request form to access the DPSA Template as a fillable PDF form with accompanying instructions.
Complete the simple request form to get access to the template and instructions document.
The DPSA Template will also be available to 1EdTech members in the TrustEd Apps Management Suite (TAMS).
Suppliers can use the template to make their data privacy and security processes more transparent to customers. The standardized agreement works across state lines and makes it easier to do business with states, schools, and universities.
Institutionals can leverage the collective expertise of data privacy and security experts from the 1EdTech community who collaborated to develop the template. The DPSA Template supports awareness and transparency into data privacy and security processes and procedures of edtech suppliers. Using the pre-built template will help save time and resources during your edtech review and procurement process.
Complete the request form to download the fillable PDF or access it from TAMS (a 1EdTech member login is required).
The template is a fillable PDF with customizable Exhibits.
- The first section (main agreement) is intended to be kept the as is.
- The second section (Exhibits) allows members to add specific requirements to the DPSA.
- The template was developed by a cross-industry task force comprising 1EdTech institutional and supplier member experts in privacy and security. It contains input and information about protecting student data that is important to both sides of the agreement.
- It is an informal document that combines elements of Data Sharing Agreements (DSA) and Data Privacy Agreements (DPA).
- It is a template that both institutions and suppliers can easily implement efficiently.
- It has companion instructions to ease usage and implementation practices.
Organizations should complete the template during their procurement process.
Institutions should require supplier partners to complete the template before signing a contract or purchasing. This may include requiring the 1EdTech Data Privacy and Security Agreement (DPSA) Template in their contracts and requests for proposals (RFPs).
1EdTech's DPSA Template is a component of the 1EdTech TrustEd Apps™ Program, which empowers trust by focusing on data privacy and security in our digital ecosystem. Reach out if you have any questions, we're happy to help.